Picture with a cover letter graphic element with the text - Best tips for writing email cover letter

How to Write an Email Cover Letter

Sending an email cover letter has become the new standard for the modern job application procedure.

An engaging email cover letter creates a memorable impression to the hiring managers and helps you land more interviews.

It has the same purpose as that of an ordinary cover letter. The only difference is –

  • Either, the content of the cover letter is included in the body of the email.
  • Or, a separate file is sent as an attachment.

Let us now look at some writing tips you should follow.

Best Tips For Writing E-mail Cover Letter

  1. Make the content informative but short
    Your email cover letter should get to the relevant point without adding too much information.

    Start the letter by introducing yourself and your purpose behind writing this.

    Now, briefly describe one (or two) of your professional achievements that portray your qualities relevant to the job.

    End with a call-to-action you would like the hiring manager to take.

    Including only the relevant information will make the cover letter short but informative.
  2. Write an effective subject line
    To write an effective subject line, keep it simple and short.

    Mention the job title or the position you are applying for and your full name. Yes, that’s enough!

    Do remember to check if any particular format is mentioned in the job description or not. If yes, you should edit your subject line accordingly.
  3. Format the content by dividing it into paragraphs
    Your cover letter should be easy to understand and hence should be divided into separate paragraphs for increased readability.

    Each paragraph should not contain more than 2 or 3 sentences, and each sentence should get directly to the point you are trying to make.

    Do not use any unnecessary jargon or fancy words just to make the sentences sound good.
  4. Use a personalized greeting
    Take your time to identify the person who is going to read this email and find their name.

    Addressing the person directly not only personalizes your email but also grabs their attention.

    You can search on the company’s website or LinkedIn. If none of these two works, you can try calling the receptionist or the company manager asking for their name.
  5. Conclude with a call-to-action
    Finally, conclude your email cover letter by proposing or asking about the time to meet for a phone call or interview.

    Mention you are available for work and present your contact details through which the hiring manager can reach out to you.
  6. Proofread and double-check before sending
    You have completed writing your email cover letter.

    But, before you send it to the hiring managers, you must proofread the whole email. Double-check every part of your cover letter to ensure all the information is accurately written.

    You can ask your friend or family to go through the email once. They might find errors that you previously ignored.

    It is also a good practice to send the email once to your mail address to check if the received email has the intended formatting or not.

also read: How to Write a Resume for a Job Professionally, How to Write a Great Academic CV (With Examples)

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